Equine Video Pro / Violet Productions Limited
PRIVACY POLICY
Last updated: 2nd December 2025
1. Introduction
This Privacy Policy explains how Violet Productions Limited (“we”, “us”, “our”), operating as Equine Video Pro, collects, uses, and protects your personal information.
We comply with UK GDPR, the Data Protection Act 2018, and all relevant UK privacy laws.
By using equinevideopro.com or purchasing our services, you agree to the terms outlined here.
For any data requests, contact:
📧 jay@equinevideopro.com
2. What information we collect
2.1 Personal Information
We may collect:
Name
Email address
Phone number
Billing details
Business information
Social media usernames
Account login details (for courses or subscriptions)
2.2 Payment Information
Payments are processed via secure third-party providers such as Stripe or PayPal. We do not store full card details.
2.3 Course, Subscription & Coaching Activity
We may collect:
Course progress
Downloads and access logs2
Sidekick usage (e.g., inputs, responses, timestamps)
Subscription status and billing history
2.4 Content & Media Files
For video production, VIP shoot days or coaching, we may collect:
Video footage
Images
Notes, creative briefs and messaging information
Any files you submit for personalised support
2.5 Technical Data
Including:
IP address
Browser and device information
Cookie data
Pages visited and website activity
3. How We Use Your Information
We use your information to:
3.1 Provide Services
Deliver online courses and digital products
Provide access to the Equine Social Sidekick
Deliver coaching, consulting and marketing packages
Execute video production and VIP content shoot days
Communicate about your account or purchases
3.2 Process Payments
Billing and payment plans
Fraud prevention
Verification and customer management
3.3 Improve Our Services
Track site usage
Analyse course effectiveness
Improve the Sidekick tool
Develop new content and features
3.4 Legal & Administrative
Tax and accounting requirements
Insurance and risk management
Enforcement of our Terms & Conditions
We never sell your data.
4. Legal Basis for Processing
We process your data based on:
Contract necessity (providing services you purchase)
Legitimate interests (business administration and improvement)
Consent (email marketing and cookie preferences)
Legal obligation (record keeping, compliance, insurance)
5. Sharing Your Information
We only share data with trusted third parties essential for delivering services, such as:
Payment processors
Course hosting platforms
Email service providers
Cloud storage providers
Customer management software
Insurance providers (if required)
Subcontractors supporting video production
We only share what is necessary.
Your personal data is never sold or traded.
6. Video Production & VIP Shoot Day Data
For filming projects:
We securely store footage for the duration of the project
We own the raw footage (“rushes”) under UK copyright law
You own the final delivered films and have full business-use rights
We will never share or publish footage without your permission
Footage involving minors requires written parental/guardian consent
7. Data Storage & Security
We take appropriate measures to protect your data, including:
Encrypted storage
Secure servers
Password-protected files
Limited access controls
Reputable third-party providers compliant with UK GDPR
Data may be stored in the UK or trusted international locations with lawful safeguards.
8. Your Rights (UK GDPR)
You have the right to:
Access your personal data
Correct inaccurate information
Request deletion (where legally appropriate)
Restrict processing
Object to certain types of processing
Request data transfer (portability)
Withdraw consent to marketing emails
To request any of these, email: 📧 jay@equinevideopro.com We aim to reply within 30 days.
9. Data Retention
We keep data only as long as needed:
Client project files: up to 12 months
Course data: for as long as the course is available
Coaching notes: up to 12 months
Financial/tax records: 6 years (legal requirement)
Marketing list data: until you unsubscribe
Raw footage: deleted after project completion unless otherwise agreed
10. Children’s Data
We do not knowingly collect data from children. If filming involves minors, written consent from a parent or guardian is required.
11. International Transfers
Some third-party service providers may store data outside the UK. We only use providers with GDPR-compliant protection, such as Standard Contractual Clauses or equivalent safeguards.
12. COOKIE POLICY
12.1 What Are Cookies?
Cookies are small files placed on your device when you use our website. They help our site run correctly, enhance user experience and support analytics.
12.2 Types of Cookies We Use
Essential Cookies
Required for the site to function, including:
Logging in
Secure checkout
Remembering cookie preferences
These cannot be disabled.
Analytics Cookies
Used to understand visitor behaviour (e.g., Google Analytics).
We use these to improve:
page performance
user experience
website navigation
Functionality Cookies
Used to remember preferences such as:
course progress
account settings
saved choices
Marketing / Third-Party Cookies
Used if we run ads or embed content (e.g., YouTube videos).
These require consent via our cookie banner.
12.3 Cookie Consent
You can accept or decline non-essential cookies through the cookie banner on your first visit.
You can modify cookie settings at any time in your browser.
12.4 Managing Cookies
You can:
block all cookies
block third-party cookies
delete cookies
set per-site permissions
Disabling essential cookies may affect website functionality.
12.5 Updates to Cookie Use
We may update this section to reflect any changes in technology or law.
13. Changes to This Policy
We may update this Privacy Policy occasionally. All updates will be posted on this page with a revised “Last updated” date.
14. Contact Us
For data queries or privacy concerns:
Violet Productions Limited 📧 jay@equinevideopro.com
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